Privacy

Alistair Carmichael, the Member of Parliament for Orkney and Shetland, respects individuals’ rights over their personal data. We are committed to ensuring that people are treated fairly in everything we do. This Privacy and Cookie Notice (“Notice”) outlines:

  • How we use your personal data
  • Why we need to collect and store your data
  • The circumstances under which we may share your personal data or disclose it to others
  • When we will contact you using your personal data
  • How to find out about the information we hold on you
  • How to contact us

Where this Notice refers to ‘personal data’ it is referring to data about you (or other living people) from which you (or they) could be identified – such as name, date of birth or contact details.

This Notice applies to all personal data processed by Alistair Carmichael MP, and every person who is working on his behalf, about members of the public. This includes data gathered via third parties, such as social media sites, and which is therefore also covered by their own Privacy Polices.

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

How we use your information

This privacy notice tells you how Alistair Carmichael MP will collect and use your personal data for providing advice, support, and raising issues on your behalf and contacting you about issues which you have raised.

Why does Alistair Carmichael MP need to collect and store personal data?

In order for us to provide you with support and advice on issues which you have raised with us we need to collect personal data for correspondence purposes, both with you and on your behalf. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted for campaigning purposes, Alistair Carmichael MP would contact you for additional consent.

Will Alistair Carmichael MP share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Alistair Carmichael MP in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to raise issues on your behalf, which you have asked us to raise with them. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your special categories of personal data to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will Alistair Carmichael MP use the personal data it collects about me? 


Alistair Carmichael MP will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Alistair Carmichael MP is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific requirements and agreed practices. Personal data may be held in addition to these periods depending on individual needs.

Under what circumstances will Alistair Carmichael MP contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that Alistair Carmichael MP holds about me?

At your request, Alistair Carmichael MP can confirm what information we hold about you and how it is processed. If Alistair Carmichael MP does hold personal data about you, you can request the following information: 

  • Our identity and the contact details.
  • Contact details of the data protection officer.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of the MP for Orkney and Shetland or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this? 

Alistair Carmichael MP accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months), or any other reasonable method of proving your identity.

 

Contact details of the Data Protection Officer

Contact Name:

Michael Wallace

Address line 1:

Data Protection Officer

Address line 2:

Office of Alistair Carmichael MP

Address line 3:

The House of Commons

Address line 4:

London

Address line 5:

SW1A 0AA

Email:

Michael.wallace@parliament.uk

Telephone:

020 7219 8165

 

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